Examarius IT Training & Certification System
Skill assessment software based on Examarius Online Test System and the Question Bank tool for testing both seasoned employees and new hires. The system streamlines the testing and certification process, reduces human error through automation features like the Randomizer, and recognizes and motivates employees with personalized certificates.
Business Challenge
Assessment and certification of employees’ professional competencies is always a key tool for managing the quality of human capital in companies. Especially with the growth of requirements for the qualification of employees and the acceleration of technological progress, employers are faced with the need for an accurate and objective assessment of personnel skills.
To deal with this challenge successfully, specialized software, which automates the professional software developer certification process and allows employees to flexibly adapt to the needs of the company, is increasingly being introduced. Using such systems not only simplifies the control of the level of professionalism of employees but also opens up new opportunities for planning the training process and career growth.
Just like many other companies, we value the opportunities for growth given to our employees, which is why the question of how to make this technical training and certification process efficient was also raised. The consideration of how the use of Examarius for certifying the professionalism of employees can contribute to improving the efficiency of human resource management became our personal challenge. It was important for us to understand how this approach will help companies to meet the requirements of a dynamic labor market.
Therefore, we identified the challenges we needed to resolve:
Simplifying Internal Testing and Professionalism Control
Using an online system to simplify the control of programmers’ tech skills and open new opportunities for planning training and career growth was important for us. Besides that, our company follows the hybrid work environment, and many of the employees are working remotely, which was one of the factors to consider for successful control over skill testing;
Automating Certification with Ease
For our company, it was also important to find the way of automating the professional software developer certification process, while spending considerate amount of resources;
Improving HR Management
Understanding how using Examarius for employee certification could improve human resource management efficiency and help our company to meet the dynamic labor market’s requirements, which was ideal for us;
In-House Testing
Besides that, it was the perfect opportunity for us to test Question Bank, one of the latest custom features of our online test system implemented at that moment.
Project in Facts
Industry
IT
Region
Europe
Business
Medium-sized
Estimated Man-Hours
350+
Project life (months)
2+
Key technologies
Webix
PHP
MySQL
Solution
To ensure the reliability and fairness of the assessment process, we decided to test the system from multiple angles. The goal was to evaluate not only how well the platform works technically but also how intuitive and useful it feels for different user groups. To achieve this, we brought in two distinct categories of participants: experienced employees who needed to reassess and validate their current skill levels, and new candidates who had never encountered the Examarius platform before.
This approach helped us to simulate real-life scenarios of internal certification and candidate evaluation. It also provided an opportunity to compare how different users interacted with the system and what kind of support or adjustments might be needed. As a result, we collected diverse and honest feedback, identified areas for improvement, and confirmed that the test outcomes effectively reflected the users’ actual competencies.
Automated certification workflows with minimized manual input and reduced human error in evaluation
The Randomizer feature to ensure fair and varied testing scenarios for each user
Personalized certificate generation for boosted employee motivation and recognition
Integration of the Question Bank to allow HR and team leads to easily create and manage up-to-date test sets
The ancient truth says that all people are different, you will not find two identical individuals. In our case, this truth was multiplied by the number of people involved in the certification: different examiners would choose questions for one certification test differently, and each examinee would answer every question in their own way.
Sergey Filatov
Business Analyst at XB Software
Question Bank
Test Management
Custom Certificates
Question Bank
To make certification meaningful and scalable, we needed a centralized space to store, organize, and reuse questions across multiple tests and user groups. That’s where the Question Bank comes in — a flexible feature designed to help Examiners manage large volumes of test materials without losing clarity or control.
Hierarchy of Topics
Initially, the Question Bank’s repository must be filled with questions, distributing them according to their hierarchy and topics. This task is handled by the Examiners. In real terms, the procedure represents the division into main levels and sublevels.
For the certification in our company, the levels were divided according to the web development aspects:
- frontend,
- backend.
And then the topics were added accordingly:
- general,
- architecture,
- JavaScript,
- layout (for frontend),
- security,
- protocols, etc.
Creating a question reflects the logic in the Test Builder section: Question area (if needed), Answer area, Difficulty mark.
Complexity and Focus
We started with 150 questions of varying complexity and different focus that we already had to test the waters. Different groups of examiners were able to filter the questions on the Question Bank home page according to the criteria they wanted and created tests based on the skill levels of their examinees.
Test Management
To ensure fairness, scalability, and ease of use in the certification process, we extended the functionality of the Examarius platform with several powerful enhancements. These additions not only reduced manual effort for examiners but also improved the objectivity of assessments and the overall experience for examinees.
Randomizer
To reduce the influence of the human factor when selecting questions during the test design, it was decided to add a new Randomizer feature. Thus, an Examiner could select the necessary chapters, specify the required number of questions for the future test, and that’s it. The system itself randomly gathers questions for the web developer skills certification exam.
Repository
Other than that, the Question Bank feature has proven to be a convenient and intuitive tool for creating a repository with a stock of questions. In the hierarchical system of displaying questions in Syllabus, the descriptions of the master level and subsidiary levels, question previews from the Syllabus tree, and the ability to transfer questions between levels via drag-and-drop have been added.
Results Review
It is also important to have the opportunity for feedback and discussion. That is why, for the examinees, we added the function of reviewing the results of the passed tests and seeing them in the random order to assess the answers with fresh perspective. For example, in case there were Multiple-Choice Questions (MCQs), the examinees are now able to see the right answer to compare with the option they chose.
Custom Certificates
A well-structured assessment system isn’t just about evaluating knowledge — it’s also about driving growth and engagement. One of the key elements was the personalized certification mechanism, which helped both employees and managers get more value out of the test results — not just in terms of numbers, but in real, practical impact.
Recognition and Motivation
One of the standout features integrated into the testing process was the generation of custom certificates upon test completion. These certificates were designed to reflect the individual’s performance, providing a tangible acknowledgment of their skills.
For developers, the certificates served as both a motivator and a career development tool. By clearly showcasing their strengths and areas for improvement, employees were able to track their growth over time and work on specific skills to enhance their professional competence. Furthermore, the personalized certificates fostered a sense of achievement, boosting morale and encouraging continuous learning.
Enhanced Team Management
As for team leaders, these certificates became a valuable resource to gauge the expertise levels within their teams, facilitating better task allocation and identifying areas for targeted training. With clear insights into the skill levels of their team members, team leads could make informed decisions about resource allocation and task assignments. Also, they were able to:
- Create focused training programs. By identifying specific skill gaps, team leads were able to tailor training initiatives to align with both individual needs and organizational goals.
- Improve project outcomes. Ensuring the right skillsets are applied to the appropriate tasks translated into higher efficiency and better project results.
By integrating this personalized approach into the evaluation process, the system not only streamlined the assessment process but also significantly enhanced its value for all stakeholders involved.
Tools and Technologies
They say, “If you want something done right, do it yourself,” and honestly, that’s exactly what we did. Before building the certification system powered by Examarius, we relied on Excel spreadsheets for skill assessments and online tools for random question selection. While it got the job done for a while, it quickly became clear that spreadsheets couldn’t handle the complexity and scale we needed for reliable, automated certification.
So, we turned to our own product — Examarius — and developed a fully automated certification platform that brought together all critical components under one roof.
To make the system user-friendly and efficient, we integrated a suite of Webix JavaScript UI controls.
The backend of the platform was built using PHP, which provided a solid and flexible foundation for handling business logic, managing user authentication, and processing test data securely and efficiently. PHP’s robustness made it easier to integrate with the front-end JavaScript components and enabled smooth communication between the client side and the server.
Result
With Examarius online testing system used for employee evaluation, we were able to elevate the assessment processes, making it easier, faster, and more productive than ever before. This in-house development approach transformed our certification process from a manual, error-prone routine into a streamlined, automated system that felt like it was custom-built for our unique needs.
The product turned out to be so flexible that it almost felt like it shaped itself around our needs. Over time, it became obvious that this exact setup was what we truly needed. It evolved naturally into the solution we were looking for, although of course, there’s always room to make it even better.
By building the certification system in-house, we were able to:
- Seamlessly integrate testing, evaluation, and certification within one platform;
- Ensure consistency and data security across all assessment processes;
- Adapt the system to the specific workflows of our HR and tech teams;
- Quickly respond to internal feedback and tweak the tool without external dependencies;
- Replace messy, manual tracking in Excel with a clean, structured, and automated solution.
Switching from Excel to a fully automated certification system was a game-changer for us. With Examarius, we finally got a flexible, secure, and intuitive solution tailored exactly to our needs. The personalized certificates and smart question management helped us to take employee assessment to a whole new level — no more chaotic spreadsheets or manual scoring. But what truly sets this system apart is how it helped us to look beyond just project performance. Everyone in our team works on different workflows, and Examarius gave us a unified way to assess knowledge, independent of current project specifics. It didn’t just improve our HR workflows — it became an integral part of our growth strategy.
Ujin Kosy
Functional Manager, Software Engineer
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